Dear Sir/Madam,

With this privacy policy, we would like to inform you about the processing of your personal data by deineMaschine GmbH and the rights you are entitled to under the General Data Protection Regulation. In the section “General Information”, we provide you with information that applies to all data processing operations by deineMaschine. In the subsequent section “deineMaschine’s Online Offer”, you will find details on selected data processing.

Third parties, such as the video portal YouTube, which our website links to, may also collect and process data. This privacy policy does not apply to such third parties or their services, so we cannot take responsibility for how such third parties may use the data they collect.

1. GENERAL INFORMATION

1.1 NAME AND CONTACT DETAILS OF THE DATA CONTROLLER

Responsible for data processing is:

deineMaschine GmbH, Weidenring24, 64625 Bensheim

E-Mail: info(at)deinemaschine.com Website: www.deinemaschine.com

1.2 CATEGORIES OF PROCESSED DATA

The categories of personal data we process include, in particular:

Basic data, e.g., first name, last name, role
Contact data, e.g., address, phone number(s), email address

Typically, we collect your personal data directly from you during contact initiation. However, we also sometimes gather personal data from publicly accessible sources (e.g., internet, trade fair catalogs).

1.3 PURPOSES OF PROCESSING AND LEGAL BASES

We process your personal data based on the provisions of the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG), and all other relevant laws.

The data processing serves customer care, sales promotion of our products, and filling vacancies in the company. This includes:

Responding to inquiries,
Processing orders,
Sending informational material (e.g., flyers, catalogs),
Contacting in any form, e.g., for consultation or appointment scheduling,
Necessary actions during an application process, e.g., sending an invitation for a job interview.

Your personal data is processed:

Based on your consent to data processing according to Art. 6 Para. 1 lit. a GDPR,
Due to the implementation of pre-contractual measures (e.g., answering inquiries, sending informational material) according to Art. 6 Para. 1 lit. b GDPR,
To safeguard the legitimate interests of GMN (e.g., conducting credit checks, inviting for a job interview) according to Art. 6 Para. 1 lit. f GDPR.

1.4 DURATION OF STORAGE; RETENTION PERIODS

We generally store your personal data as long as it is necessary for the purpose fulfillment and the associated measures and services, or we have a legitimate interest in further storage (e.g., we may still have a legitimate interest in postal trade fair invitations even after fulfilling a contract). In all other cases, we delete the data, except for those we must continue to store to fulfill legal obligations (e.g., due to tax and commercial law retention periods, we are required to keep documents such as contracts and invoices for a certain period).

1.5 RECIPIENTS OF PERSONAL DATA

1.5.1 OTHER CONTROLLERS

We generally only transfer your personal data to other controllers if it is necessary for the purpose fulfillment (see 1.4), we or the third party have a predominant legitimate interest in the transfer, or you have given your consent. Third parties are primarily subsidiaries or representatives of deineMaschine GmbH, both domestically and abroad, even outside the EEA.

Furthermore, data may be transferred to other controllers if we are obliged to do so due to legal provisions or enforceable administrative or judicial orders.

1.5.2 RECIPIENTS OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA) NOT AFFILIATED WITH DEINEMASCHINE GMBH

We use or have integrated on our website services from “Google”, USA: Google Analytics, Google Ads with Google Conversion Tracking, and Google Maps. We also have videos from “YouTube”, USA embedded on our website. Google and YouTube may process personal data of users of our website. For more details, please refer to sections: 2.4 Use of Google Analytics, 2.5 Use of Google Ads with Google Conversion Tracking, 2.6 Use of Google Maps, 2.7 Integration of YouTube videos.

1.6 YOUR RIGHTS

To assert your rights under Art. 15 to 22 GDPR, please use the contact details of our data protection officer (see 1.2). Please ensure that we can clearly identify you.

1.6.1 RIGHT TO INFORMATION AND ACCESS (ART. 15 GDPR)

You have the right to obtain information from us about the processing of your data. You can assert the right to access regarding the personal data we process about you.

1.6.2 RIGHT TO RECTIFICATION AND DELETION (ART. 16 AND 17 GDPR)

You can request us to correct incorrect data and – provided the legal requirements are met – completion or deletion of your data.

This does not apply to data required for billing and accounting purposes or subject to legal retention obligations. If access to such data is not required, however, its processing is restricted (see below).

1.6.3 RESTRICTION OF PROCESSING (ART. 18 GDPR)

You can request us to restrict the processing of your data if the legal requirements are met.

1.6.4 DATA PORTABILITY (ART. 20 GDPR)

Furthermore, you have the right to receive data that you have provided to us in a structured, common, and machine-readable format or – if technically feasible – to request that the data be transferred to a third party.

1.6.5 RIGHT TO OBJECT (ART. 21 GDPR)

a. Case-specific right to object

If we process data based on a predominant legitimate interest (Art. 6 Para. 1 lit. f GDPR), you have the right to object to this processing at any time for reasons arising from your particular situation.

We will then stop processing your data unless we can demonstrate compelling legitimate grounds for further processing that outweigh your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims.

b. Right to object against direct marketing

If we process your data for direct marketing, you can object to this processing at any time without giving reasons. This also applies to profiling insofar as it is related to direct marketing.

If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes.

1.6.6 RIGHT TO REVOKE CONSENT

If you have given us your consent to process your data, you can revoke it at any time with effect for the future. The legality of the processing of your data until the revocation remains unaffected.

1.6.7 RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY

You have the right to lodge a complaint with a data protection supervisory authority. You can contact the data protection supervisory authority responsible for your place of residence or federal state or the authority responsible for us. The supervisory authority responsible for us is:

Hessian State Office for Data Protection Supervision P.O. Box 3163 65021 Wiesbaden Phone: +49 (0)611 1408 – 0 Fax: +49 (0)611 1408 – 611 Internet: www.datenschutz.hessen.de

2. ONLINE OFFER FROM deineMaschine GmbH

2.1 PURPOSES OF PROCESSING AND LEGAL BASES

We and our appointed service providers process your personal data for the following purposes:

2.1.1 PROVISION OF THE WEBSITE AND CREATION OF LOG FILES

Each time the internet is used, the user’s internet browser automatically transmits certain information, which we store in so-called log files. On the one hand, log files are stored to ensure the functionality and optimization of the website; on the other hand, we use the log files to detect malfunctions and for security reasons (e.g., to investigate attempted attacks) for a short period before deleting them. Log files that need to be retained for evidence are exempt from deletion until the respective incident is finally clarified and may be passed on to investigative authorities in individual cases.

The log files store, in particular:

User’s device IP address
Date and time of access
Amount of data transferred
Target URL of the deineMaschine website
User’s internet browser
Return code (from web server to internet browser)

Legal basis:

Safeguarding the legitimate interest of deineMaschine GmbH in providing a functional website (Art. 6 Para. 1 lit. f GDPR).
Fulfillment of a legal obligation (Art. 6 Para. 1 lit. c GDPR) and safeguarding the legitimate interest of deineMaschine GmbH in providing a secure website (Art. 6 Para. 1 lit. f GDPR).
Fulfillment of legal obligations, i.e., assertion of legal claims and defense in legal disputes (Art. 6 Para. 1 lit. c GDPR).

2.1.2 RESPONDING TO USER REQUESTS WITHIN A CONTACT FORM

We process personal data entered by users into contact forms, especially for:

Responding to inquiries
Preparing offers
Processing orders
Providing services and/or information

Legal basis:

User’s consent to the processing of personal data for one or more specific purposes (Art. 6 Para. 1 lit. a GDPR) and safeguarding GMN’s legitimate interest in carrying out pre-contractual or contractual measures.

2.1.3 PROTECTION AND DEFENSE OF OUR RIGHTS

We may process personal data to protect and defend our trademark rights and copyright.

Legal basis:

Fulfillment of legal obligations, i.e., assertion of legal claims and defense in legal disputes (Art. 6 Para. 1 lit. c GDPR).

2.2 SERVICE PROVIDERS

Appointed service providers, such as the internet service provider and the programming service provider, are carefully selected by us, especially regarding the data protection-compliant handling of the personal data processed by them. We also obligate the service providers to confidentiality and compliance with legal requirements.

2.3 COOKIES

2.3.1 GENERAL

Cookies are small text files stored on the user’s device when visiting our website. Most of the cookies we use are so-called “session cookies”, which are automatically deleted from the user’s device once the website use ends. Other cookies, so-called “persistent cookies”, are stored on the user’s device and are deleted no later than 12 months later. These allow us to recognize the user’s browser on their next visit to our website.

Cookies cannot run programs or transfer viruses to your device. They serve to make our website optimal and user-friendly.

2.3.2 DEACTIVATING AND DELETING COOKIES

Our website uses essential cookies (session cookies) to ensure functionality. These cookies are usually only set in response to actions taken by you, such as setting your privacy preferences or filling out forms. Consent is not required for the use of essential cookies.

However, if you do not want your device to be recognized, please set your internet browser to delete or block all cookies or to only accept certain types of cookies. You can usually make these settings in the settings/privacy & security section of common internet browsers.

Please note that certain functionalities of our website may no longer work or may not work correctly without cookies.

2.4 USE OF GOOGLE ANALYTICS

This website uses Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses “cookies”, text files stored on users’ devices, which allow an analysis of the website’s use by them.

The information generated by the cookies about the use of this website by users is usually transferred to a Google server in the USA and stored there. IP anonymization has been activated on this website using the code “anonymizelp”, so that the IP address of users is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate the use of the website by users, to compile reports on website activities, and to provide other services related to website and internet use to the website operator. Google may also transfer this information to third parties if required by law or if third parties process this data on behalf of Google. Under no circumstances will Google associate your IP address with other Google data.

You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Otherwise, you can deactivate Google Analytics by:

Downloading the browser add-on to deactivate Google Analytics

Setting an “opt-out cookie” that prevents the future collection of your data when visiting this website. Your visit to this page is currently recorded by Google Analytics. Click here so that your visit is no longer recorded.

Further information on terms of use and data protection can be found at https://www.google.de/intl/de/policies/.

2.5 USE OF GOOGLE ADS WITH GOOGLE CONVERSION TRACKING

To increase access to this website and optimize our website, we use Google Ads (formerly Google Adwords). Google Ads is an online advertising program from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).

Google Ads uses so-called conversion tracking. When you click on an ad placed by Google, a cookie for conversion tracking is set. These cookies are small text files that the internet browser places on the user’s device. These cookies expire after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to this page.

Each Google Ads customer receives a different cookie. The cookies cannot be tracked across the websites of Ads customers. The information obtained using the conversion cookie is used to create conversion statistics for Ads customers who have opted for conversion tracking. Customers learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information that can personally identify users.

If you do not want to participate in tracking, you can object to this use by easily deactivating the Google Conversion Tracking cookie via your internet browser under user settings. You will then not be included in the conversion tracking statistics.

The storage of “conversion cookies” and the use of this tracking tool are based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

More information about Google Ads and Google Conversion Tracking can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=en.

2.6 USE OF GOOGLE MAPS

This website uses the map service Google Maps via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. We, as the website operator, have no influence on this data transfer.

The use of Google Maps is in the interest of an appealing presentation of our online offers and an easy location of the places indicated by us on the website. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR.

More information on the handling of user data can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=en&gl=en.

2.7 INTEGRATION OF YOUTUBE VIDEOS

We have integrated videos into our website that are stored on https://www.YouTube.com by YouTube LLC, 901 Cherry Ave. San Bruno, CA 94066, USA (“YouTube”) and can be played directly from our website.

All are embedded in “extended privacy mode”, i.e., no data about you as a user is transferred to YouTube if you do not play the videos. Only when you play the videos does the player embedded in the website establish a connection to YouTube to ensure the technical transmission of the video. Data is transferred to YouTube during the connection to YouTube. We have no influence on this data transfer.

Further information on the purpose and scope of data collection and processing by YouTube can be found in Google’s privacy policy. There you will also find further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy.

2.8 SSL OR TSL ENCRYPTION

For security reasons and to protect the transmission of confidential content, such as inquiries that you send to us as the site operator, this site uses SSL or TSL encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If the SSL or TSL encryption is activated, the data you transmit to us cannot be read by third parties.

2.9 EXTERNAL LINKS

Our website may contain links to third-party websites – providers not affiliated with us. After clicking the link, we no longer have any influence on the processing of any personal data transferred to the third party by clicking the link (such as the IP address or the URL on which the link is located), as naturally, the behavior of third parties is beyond our control. We do not assume any responsibility for the processing of such personal data by third parties.

3. CHANGES TO THE PRIVACY POLICY

We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments.

Date: 22.08.2018

In such cases, we will also adjust our privacy policy notes accordingly. Please always note the current version of our privacy policy.